Run a test on your camera and mic and keep it ready. Sign in a few minutes before start time, keep your stationery handy to take notes, and present yourself well.If you are expected to turn on your video, be dressed appropriately. This includes both mentally and physically.
#NETIQUETTE DEFINITION AND RULES PROFESSIONAL#
If you are linking your social media profiles to your professional email, ensure that your social media handles are work appropriate. Adherence to formalities in any online session depends upon the people involved.Use appropriate titles and respectful addresses, until they allow you to address them casually. While online spaces are considerably less formal than physical ones, it does not imply that you can address people casually. Get permission before you screenshot or record an online live session. Just as you are concerned about yours, you need to respect others’ privacy. Keep that in mind before sharing anything personal or something that might be construed as offensive. Nothing that goes online is truly private and will stay there for a long time. The internet is not anonymous as you think it is. If the agenda of the group is specified, stick to it.Even if you are wishing a colleague for his/her birthday, make it a personal text rather than flooding the group. Messages or forwards meant for friends are inappropriate in a workgroup. Since a lot more of our lives are now online, it is important to separate the personal and the professional. Everybody respects the others’ video call timings and does little things, like not running the blender, to make lives easier. When you have many people living in your house, a schedule display works best. It means that it is your responsibility to ensure nothing untoward is visible when you turn on your video.Ideally, create a makeshift workspace for yourself and attend all your calls from there.
We get that everyone cannot spare a room as a designated workspace, quiet and adequately furnished. It reduces ambient noises and removes distractions. In the era of video calls, netiquette dictates that you remain on mute and unmute yourself only when you are contributing to the discussion. Human error is certainly acceptable and understandable, but the steps you take to avoid them determine your worth.
Whether you are answering a question or sharing a piece of information that you found online, ensure its accuracy. Brevity and clarity are your new best friends. We need to re-train our brains to be precise for, attention span online is lesser than when you are talking face-to-face. There is a significant gap between in-person and online communication. Most computers have predictive inputs and spellchecks. Personal preferences aside, the way you type, your choice of vocabulary and grammar all contribute to people’s perception of your work ethic.Take that few extra seconds to articulate your ideas grammatically and spell them correctly. A flame is a comment that involves a vicious personal attack. Never flame in a professional, pubic forum. And most of us vent and gossip to rid ourselves of the pent up anger.But that is what personal chats and phone calls are for. Disagreements and frustrations are common, more so when faced with fear and fatigue from the pandemic. It is worth going the extra mile to be affable. Your identity as a colleague or a classmate will be built from a tiny box that has your video or your display picture. Take some time to familiarise yourself with the people you are interacting with.You should have a general idea of what is acceptable and what is not, what is offensive and what isn’t. Please and thank you are still powerful words they go a long way, even in an online forum. When you want to emphasize something, underline or *asterisks* are better options than turning on your caps lock. Uppercase typing is always translated as shouting, unless you are filling out a form. Avoid typing in all uppercase letters.So, unless you know the person o the other end very well, this is a risk not worth taking.
Sarcasm and dry wit are great devices of communication, but they have a tendency to fall flat without non-verbal cues to support them.Your sarcasm can be perceived as rude or blunt by the recipient. Be conscious of your tone, especially when you are texting or composing an email.You cannot always be the silent reader/observer.Figure out where you fit in and contribute effectively to the discussions, whether it is a classroom or a team meeting. Participate when required and make your presence felt. Being critical might be a job requirement, but you cannot be blunt about it just because there is a computer in front of you. Remind yourself that a Zoom call is not a YouTube video.You are still dealing with very real people and emotions. It is very easy to get depersonalised when you are sitting in front of your computer.
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